Secretary cum Receptionist & Administrative/Finance Assistant

HIV/AIDS and STI Control Board -a Semi Autonomous Entity invites applications from qualified Nepali citizens for the positions of Administrative/Finance Assistant and Secretary cum Receptionist based in Kathmandu. The Board was established in August 2007 by the Government of Nepal with aim of developing appropriate policy, coordinating national response to HIV7AHDS epidemic and monitoring and evaluation of the responsibilities:

Post: Administrative/Finance Assistant
Duty Station: Kathmandu
Duration: Until 31 December 2009/ renewable


DUTIES AND RESPONSIBILITIES:

Under the supervision of the Financial and Administration Officer and CEO, Admin/ Finance Assistant will perform the following tasks:

• Prepare vouchers and process payments for all the financial transactions done at HIV/AIDS and STI Control Board (HSCB).
• Maintain complete sets of books of account according to the principles of accounting and update it on a daily basis. Also keep record of the disbursements made from HIV/AIDS and STI Control Board.
• Keep complete personnel files and records and supervise junior staff.
• Maintain vehicle log book, inventory of office supplies and put in place proper internal control system and ensure the maintenance of a filing system.
• Keep records of non Expendable equipment (NEE), conduct physical verification at least once a year and prepare report on annual physical verifications of NEE to be submitted to HSCB.
• Assist and facilitate audit as well as internal audit conducted by HSCB.
• Keep abreast of the financial regulations of the Government regarding the taxation and ensure the compliance.
• Manage all correspondence related to administration and finance.
• Perform other duties as assigned by supervisor and CEO.


QUALIFICATION AND EXPERIENCE:

• Bachelor's Degree in Commerce, management of Business Administration; with at least three years experience in finance and administration;
• Computer skills (Excel, Word and Power Point)) is necessary;
• Working experiences of accounting and reporting with Government, INGOs, Donor agencies and UN systems will have added benefits.
Post: Secretary cum Receptionist
Duty Station: Kathmandu
Duration: Until 31 December 2009/renewable


DUTIES AND RESPONSIBILITIES:

Under the supervision of the Financial and Administration officer or CEO, Secretary cum Receptionist will perform the following tasks:

• Handling visitors at the reception.
• Knowledge of EPBAX system operation would be an added advantage.
• Receiving and sending Emails, internet surfing.
• Attending incoming and Outgoing calls.
• Maintaining information and documentation.
• Secretarial Support including mailing or dispatching of letters, general correspondence, filling.
• Coordinating meetings, appointments.
• Help in other office works as assigned by supervisor, Financial and Administration Assistant.


QUALIFICATION AND EXPERIENCE:

• Have at least 10+2 or equivalent level certificate.
• At least one year experience in the field as a Secretary cum Receptionist.
• Should have typing skills both in English and Nepali.
• Should be familiar with MS-Office package, internet surfing and Email.



Especially qualified female candidates are encouraged to apply. Qualified female livings with HIV Positive are encouraged to apply for the post of Secretary cum Receptionist.


Applications should be submitted no later than 23 March 2009 by email to hivboardnepal@mos.com.np or in a sealed envelop to:

HIV/AIDS and STI Control Board,
Rani Marg, House no. 35, Baluwatar,
Kathmandu, Nepal.

(Only applicants who are short-listed will be contacted)

Note: Published in the Gorkhapatra Daily Newspaper
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Date: 09/03/2009